Mastering your Guest List and Assigning Attendees to Tables & Seats

 
 

Written Instruction

Import the guest list

  • 1) Prepare one guest per row

    • Enter each guest, including +1's, on their own separate row.

  • 2) Use the guest list template

    • First Name and Last Name are required. You can add any other details before or after importing.

  • 3) Create a Cvent account and upload attendees

    • After creating your account, click Upload Attendees and upload the spreadsheet. Match each column to the correct Cvent

      field, select Next, and follow the prompts to finish importing.

Organize Guest Seating

  • 1) Assign tables and seats

    • Drag guests into their final positions on the seating chart, or use auto-seat and confirm correct positioning.

Finalize details in Attendee Management View

  • 1) Review the attendee list

    • Check for missing guests, duplicates, or information in the wrong field.

  • 2) Add tags

    • Use tags for guests with a role, such as Wedding Party, Parent, Reader, or Giving a Toast.

  • 3) Add meal selections and dietary restrictions

    • Select each guest and enter their meal choice. Place dietary restrictions under “Notes.”

  • 4) Complete a final review

    • Confirm names, tags, tables, seats, meals, and dietary notes.

WHEN YOU ARE FINISHED

  • Email your planner so the necessary reports can be prepared and distributed to the caterer and other applicable vendors.